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product based planning prince2

When creating Product Descriptions at Project Plan level, you just issue draft versions (several of the description fields will be annotated as 'Not Yet Known' ) because at this point in time, the team cannot know the full details until the relevant stage in which the product is being created.Therefore, when performing stage planning the following options may need to be considered: Using the name of each product in turn, get the participants to create new post-it notes, one for each activity that would be necessary to create each product. Some suggestions given in the PRINCE2 manual are product based planning, change control, quality review technique, Gantt charts, PERT charts and critical path analysis. All Courses for less than $10/month if paid annually, As a result of estimating, several outcomes may show that you need to return to product based planning, and here are a few examples:The product that this activity relates to, needs a modified Product Description possible in terms of description, those working on it, or the quality criteria.The product that this activity relates to, is now looking too complicated and may need to be split into several productsThe product that this activity relates to is too expensive and needs to be de-scopedThe product that this activity relates to requires different development skills and may be subcontracted out. It is the activity Defining and Analyzing Products, that uses product based planning. Product-based planning is completed in four steps: 1. Study anywhere, anytime at your own pace. PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. Another team based product based planning workshop may need to be convened. For example, if the resources for the initiation stage plan are obvious and straightforward, then a simple statement of the time frame and those resources may be sufficient.During the initiation stage, the project plan is created, and uses of course, the product based planning technique. Design the Plan: Should be called “Choose style and format of plan” 2. This helps in proper decision making for the stage. The Project Management Institute has many of the same concepts in their Project Management Body of Knowledge (PMBoK). Copyright 2020 Projex Academy, all rights reserved. Distributing a draft copy of the Project Product Description, and via a flip-chart or overhead projector, refine the information in that document.2. PRINCE2 –Procurement Product - based planning is a fundamental part of the PRINCE2 approach to project management, and is a method of identifying all of ... M Prince2 Team Structure - CheckyKey In PRINCE2, all plans are documents and the planning process is used to create such a document.The planning process consists of several activity steps. Products are either finished or not, activities can be 90% finished for a long time even though work is taking place. When using PRINCE2, it is of vital importance to identify all of the products, also known as deliverables, that make up or contribute to delivering the objectives of the project. 1. A Project Plan provides the Business Case with an estimate of planned costs of the project, and it identifies the management stages and other major control points that will be used. Using the experience of the people present, a top level approach of costs and timescales for each of these activities can be estimated.An example might be " this activity will take around four weeks, and will need on average three people working full-time". It is the general activity of defining and then analyzing the products, that is done to perform product based planning. Be prepared for more than one opinion of the correct structure, it is important to reach a compromise during these product based planning workshops.3. This usually works hand in hand with planning activities and dependencies. The philosophy behind the development of plans in PRINCE2 requires that the products be defined first, and only then the necessary activities, dependencies and resources for the delivery of those products. Not only does this technique help me to identify the constituent parts that will create the final, integrated product or output to hand … Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, ‘Planning activities and dependencies’) in order to ensure a balanced final Plan. Product Based Planning is one of only four techniques prescribed in PRINCE2, the others being Quality Reviews, Change Control Approach, and Project Filing. to agree on style, format, design, estimation tools and methods of plan; may follow the organization/program requirements; Define and Analyze Products (Specialist and Management Products) Product-Based Planning — an iterative planning process to gain agreement on the product scope Our mission is to exceed your learning expectations in the most professional and efficient way possible. There are four steps involved in creating a PRINCE2 plan: write a Project Product Description, create a Product Breakdown Structure, write the Product Descriptions, and finally create the Product Flow Diagram. The purpose of this article is to give you some ideas and approaches when using this very powerful PRINCE2 product based planning technique. A significant advantage of product-based planning is the ability to surface critical assumptions and constraints. Project Assurance should review all draft copies of Plans.It can also be helpful to give copies of such draft plans to members of the project board prior at an end stage assessment, so that the meeting itself can be used to clarify, and make decisions on whether the project should proceed. A risk is a threat or opportunity to the project's objectives (time, cost, quality, etc...), and one or more of the risk responses MAY be to de-scope or change the quality criteria of the product and hence its product description.Another potential outcome is that different resources are need in the activities that contribute to the product. PRINCE2 assumes the use of a planning tool, and it is often best to bring this planning meeting to a close, and use the network diagram as an information source to enter activities directly into such a tool.The remaining steps within scheduling can now take place, such as Critical Path analysis, resource leveling and loading, agreeing control points, and the creation of other costs and resource plans. The PRINCE2 Project Manager should be mainly concerned that the products pass their quality tests so product are fit for use. This has the added advantage of using the combined knowledge skills and experience of all those present.The best practical way of carrying out  a product based planning workshop is by doing the following: 1. Product-based planning is a fundamental part of the PRINCE2 approach to project management, and is a method of identifying all of the products (project deliverables) that make up or contribute to delivering the objectives of the project, and the associated work required to deliver them. If you continue browsing the site, you agree to the use of cookies on this website. If the project only has one major end product, then the diagrams are not required -- maybe only the Project Product Description is needed - but this would be an extreme example...For slightly more complex projects, there may only be a handful of products, and the two diagrams can be sketched out in a matter of minutes. If you continue browsing the site, you agree to the use of cookies on this website. This method is used in PRINCE2, the UK's government mandated method for the management of major projects. Thousands of people just like you are online right now boosting their knowledge, career and earning capabilities with our certified Project Management Courses. During the pre-course, you read key chapters of the manual and answer exam questions to test your knowledge and understanding. https://en.wikipedia.org/w/index.php?title=Product-based_planning&oldid=873209952, Creative Commons Attribution-ShareAlike License, This page was last edited on 11 December 2018, at 19:47. The documents which define the Project itself are also considered Products. Creation of the product flow chart diagram For each of these situations the Product-Based Planning Technique is used. Based on focus on product principal Product based planning technique is used. "But the way that product based planning is applied to a particular project may not simply be all or nothing. If you are trying to use the product based planning in PRINCE2 you might end up scratching your head. The Product Based Planning Technique consists of four steps: This is the final step, and since in PRINCE2 all plans documents, the narrative sections of the plan can now be created -- resulting in the completed draft document.It is advised that copies of this draft be circulated to all those involved in the planning with requests for feedback so that a second drafts can be created. The documents which define the Project itself are also considered Products. One of the three techniques described by PRINCE2, product-based planning, will form the basis of the next stage, and all on-going iterations, of our programme planning process. For example, if your project is to build another floor on top of a house a required product will be the floor underneath on which to build the one you are commissioned to deliver. First of all design the plan so this is a prerequisite in the PRINCE2 approach to plans Then define and analyze the products PRINCE2 2009 PRINCE2 2009 updates PRINCE2 2005 and covers the principles, the themes - business case, organisation, quality, plans, risk, change and progress. Planning is an iterative activity, and you WILL come back to one or more of the previous product based planning steps...The remaining steps of the planning process, will now be dealt with.Estimating. Structure Product-based Planning Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. Each of the sub-products are made up of smaller products such as door handle, insulation, magnetic closure strip and internal covering. Examples such as design, development, testing, etc, can be used here. Some product may need to be de-scoped to simplify activity times. This method captures them all, reducing the chance that any will be overlooked. Another advantage compared to activity-based planning has to do with reporting. The planning process consists of several activity steps. One element of PRINCE2 ® that I use on every project I’m involved with is product-based planning. A refrigerator is a final product with sub-products being door, shelves, heat exchange unit, fans, ice cube dispensers, lights, etc. Creating the product breakdown structure. The description of the technique is excellent. Then identify the activities, dependencies and resources required to deliver these products this is called product based planning. Now that scheduling has been performed, it may become clear that the project time-frame is too long, and some of the following options need to be considered (note that all of them will result in returning to different steps in the product based planning steps: This consists of using the team to determine what the risks are facing this particular plan. PRINCE2 can also be used to manage projects that use agile software development methods. As a result of modifying product descriptions as above, the product breakdown structure and product flow diagram may need to be modified in some way. The planning process consists of several activity steps. First Identify the products. This uses risk analysis including the selection of possible risk responses.These actions will need to be built into the plan in the form of activities and resources -- resulting in returning to previous steps to include these resources for example within the network diagram.It is important to take detailed notes here for inclusion within the Risk Register late - particularly allocation of each Risk Owner. “I hope you enjoyed my Real World PRINCE2 Product based planning article!”. PRINCE2 products a product-based planning technique to help you to know what you're delivering. One tends to forget things that have to be done to complete a project. Most other project methods and frameworks start with the activities. In the unlikely event that you are not 100% satisfied - we will gladly arrange a full refund with no quibbles. It starts with the simple premise that you need to identify and think about the project deliverables (which, in PRINCE2 are called products) before … PRINCE2 has a unique approach to planning. It starts with identifying the products required and only then considers the activities, dependencies and resources required to deliver the products. Let's take a look at the four steps used for this and apply it to our project scenario. That's how confident we are :). This PRINCE2 technique is especially useful for putting a plan together which comprises the “shopping list” of the things that my project team needs to create to deliver a final product. The idea behind using Product based planning technique in PRINCE2 is to ensure that the scope of the work is known for a Stage or Sprint. In such a case, if the project board requests for it, an Exception Plan will be created, and if approved, replace the plan that would no longer finish within tolerance.Like a 'normal plan' the Exception Plan also uses product based planning.For each of these situations the Product Based Planning Technique is used. Because of the high-level nature of the Project Plan, not all products may be known at this time, or, for those that are known, not all of the details can be determined at this point in time.This suggests that when using product based planning on a particular stage at some point in the future for a given project, existing and incomplete product descriptions can now have the extra information added, along with the creation of new product descriptions, known for the first time at this point (which are part of the product based planning technique).Let us now discuss how the product based planning technique may be used in the real world.As with most planning, product based planning is best done within a team environment such as a planning workshop. Appendix D Product-based planning example D.1 Scenario D.2 Example of a project product description D.3 Examples of a product breakdown structure D.4 Example of a product description D.5 Example of a product flow diagram Design the Plan. This is really important in an environment where timelines are changing, therefore we’re moving away from timeline-focused planning, especially when the time element is so uncertain. The four steps of Product Based Planning are to produce in order: An Overall Product Description; A Product Breakdown Structure; Product Descriptions for each product; A Product Flow Diagram Product Based Planning is described as a technique in the PRINCE2™ Project Management Process. In this way, by defining the whole product set necessary for the project, and not just those that are in your scope, you can surface and document the critical assumptions. as well as any system output items or information – these are referred to as Specialist Products in PRINCE2®. Define and analyze products: Pro… method is a technique called Product-Based Planning, which is defi ned in the 2009 PRINCE2® Manual as “A technique leading to a comprehensive plan based on the creation and delivery of required outputs. In PRINCE2, all plans are documents and the planning process is used to create such a document. It will be fairly straightforward to reuse the post-it notes to create the product flow diagram. Before the class, we will send you the official PRINCE2 manual: “Managing Successful Projects with PRINCE2” as well as a Reading List and sample exam questions. Making assumptions about how many people will be carrying out the work on each task, the duration and costs for each class can be estimated.Using a planning tool and the experienced advice from the team, the tasks or activities needed to create each product can be set up in the correct sequence and showing the right dependencies between each. However the following points may be helpful: This is normally used when creating the project plan level.This can be done using a flipchart with a few key people to determine the high level technical tasks that needs to be undertaken. Following the product-based planning technique entails a number of benefits, such as 1. Perhaps you've been told that PRINCE2 is not in the real world when it comes to product based planning -- but think again​!It is helpful to first consider where in a PRINCE2 project that product based planning is used. PRINCE2® Seven Planning Steps. • Establishing clearly the products that must be created on a pro… Perhaps you have heard the term “Work Breakdown Structure.” The PRINCE2 approach to Plans has the following 7 steps that are easy to understand. Writing of the project product description 2. The Plan document may contain diagrams of the product breakdown structure and product flow diagram, and this may lead to updating them. These are: The Exception Plan is only ever needed, should the Project Plan or stages plans causes the project manager to forecast that Tolerance of that plan is to be exceeded. PRINCE2 Product based planning approach A project is required to organize and run a conference for between 80 and 100 delegates. The PRINCE2 method offers only 2 techniques, one being the powerful ‘product based planning’ technique. The Project Management Institute has many of the same concepts in their Project Management Body of Knowledge (PMBoK). We will be at your side every step of the way. Product Based Planning is described as a technique in the PRINCE2™ Project Management Process. Product-based planning is a fundamental part of the PRINCE2 approach to project management, and is a method of identifying all of the products (project deliverables) that make up or contribute to delivering the objectives of the project, and the associated work required to deliver them. However, this will still mean that product descriptions will need to be created for significant products, and hence product based planning is still used.The guideline here is that " does the creation of a product description add any value". Knowing what the labour costs are, and any other non-than human resource, it is easy to arrive at a cost figure.Drawing a simple Gantt Chart on the flip-chart will give a top level estimates of the total project duration. This is normally used when creating the stage or team plan levels.The secret here is not to estimate the task duration, but to consider the work effort needed within each task. These new post-it notes can now be used directly to create a traditional network diagram.The product post-it notes will be represented on such a diagram as a milestone.What happens next will depend upon the complexity of the project. In PRINCE2, all plans are documents and the planning process is used to create such a document. For each of these situations the Product Based Planning Technique is used. Writing of the product descriptions 4. The key question to ask here is "would determining the product quality criteria be helpful? After the draft plan has been reviewed, the feedback or instructions from the project board may be to re-plan before they will authorize it.In such a case product based planning will need to be reconvened, usually in the form of a product based planning workshop. PRINCE2 employs product-based planning techniques, focusing on identifying the product necessary to achieve project/stage objectives.

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